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National Mission on Himalayan Studies

Implemented by the Ministry of Environment, Forest & Climate Change (MoEF&CC)
Nodal and Serving hub with G.B. Pant National Institute of Himalayan Environment & Sustainable Development

Small Grants Medium Grants Large Grants
GUIDELINES FOR SMALL GRANT (SG) PROJECTS

1 Eligibility Criteria for SG Projects
1.1 The maximum value of Small Grant (SG) projects shall be up to INR 50 lakhs.
However, the STAG may decide to have a reduced upper limit depending on the context analysis.
1.2 Ideally, the SG projects should be of 3 to 5 years duration.
1.3 Based on the NMHS's Guiding Principles that all projects under it and other ac- tivities must be partnership-based, all projects should have two or more partners and preferably the partnership should involve partners from different sectors of society; e.g., an NGO or CBO with a government department, university, research institute or private company, etc. The roles and responsibilities of each partner should be explained clearly in the proposal.
1.4 Development of the project proposal should be done in partnership with the local community.
1.5 The proposal must show that the project (a) will not adversely affect the positions of the various stakeholders, (b) seeks to harmonize with the needs, views, exper- tise and experience of local stakeholders and associates them with the manage- ment and (c) is based, whenever possible, on a participatory approach.
1.6 The proposals must explicitly integrate the three NMHS cross-cutting themes of Climate Change, Gender Equality and Communications.
2. Eligibility Criteria of Applicants
Proposals can be submitted by national/local NGOs, CBOs, academic and research institutes, small-scale businesses, management boards, enterprises and individuals which/who meet the following criteria :
2.1 Registered (except in the case of individual applicants) with an appropriate na- tional authority since a minimum period of two years;
2.2 Have demonstrated a proven, or otherwise strong potential capacity to implement participatory and community-based projects in one or more relevant fields, includ- ing community development, mountain ecosystem rehabilitation, and conserva- tion/ sustainable use/ management of natural resources;
2.3 Have scientific or professional credibility, as recognized by the peer review pro- cess;
2.4 Can demonstrate capacity and experience in project management and financial administration;
2.5 A proponent who has been a recipient of a previous grant can be awarded an- other grant only after successful completion of the previous project, evidenced by approved final technical and financial reports;
2.6 Proposals from academic and research institutes must demonstrate the applied nature of the research proposed and clearly indicate how the local communities are involved.
2.7 The proponents must successfully complete a Due Diligence check undertaken by the NMHS.
2.8 AThe proponents are expected to provide co-financing from themselves or from partners in the form of either cash or in-kind contributions, equivalent to at least 5% of the total value of the project.
3. Limitations on Eligibility

The SG will NOT grant financial support to:
Pure scientific research falling in the mandate of Department of Science & Technology (DST), Ministry of Earth Sciences, Ministry of Agriculture & Cooperation and/ or Depart- ment of Biotechnology;
Travel and subsistence assistance for participation of non-official members in conferences and courses, unless they are organized within the NMHS region and justified as a vital and integral contribution to the activities of the project and/ or to prioritized regional knowledge sharing;
Proponents who have defaulted previously in grant management, or who did not fulfil their contractual obligations, or who had their contracts cancelled earlier.
In case of individuals, it is mentioned that they will route their proposals through recognized/ registered organizations.
3 Operation of the Small Grants
3.1 Call for Applications
Maximum publicity is given to the call for applications through advertising in national/ local newspapers/ websites/ circulation amongst established networks/ display in public sites, etc. It is also proposed to obtain project proposals by organizing regional project evaluation work- shops/meetings with the aim of providing equal opportunities for Institutions/individual experts from different parts of the Himalaya.
3.2 Submission of Applications
Interested agencies should submit a brief of the project as Concept Note in the prescribed format (Annex II.1) along with a full proposal based on the format provided (Annex II.2).
3.3 Administration, Oversight and Execution
The selected proponents will have to enter into an agreement with the PMU-NMHS. Project implementation will be managed by the PMU-NMHS under the guidance of the STAG.
3.4 Design and Planning the Project
The proposal must be aligned to the priorities identified by the STAG, and should be presented following the prescribed formats (Annex II.1 and II.2). Projects will be evaluated by identified experts who may recommend revision of project, if required.

The short-listed proponents may also be required to undertake training, if required in Project
3.5 Design and Planning the Project
The proposals received for funding through open advertisement shall be sent to the indepen- dent experts for evaluation by the Institute. The evaluation report of the experts in respect of project proposals received through open advertisement and report of the expert committee for the project proposals evaluated in the project evaluation workshops/ meetings shall be placed before the STAG, which may invite the project proponents for making a presentation of the project before taking any decision. Final selection of proposals shall be made at a formal STAG meeting.
3.6 Funding Pattern
It is proposed to release the total sanctioned amount for an approved pilot project/study/inter- vention in at least three instalments.
i) First Instalment - 40% advance payment along with adequate safeguards as appli- cable
ii) Second Instalment – 50% on receipt of satisfactory Interim Report
iii) Third Instalment – 10% on receipt of satisfactory FTR duly accepted by the competent authority
3.7 Monitoring, Learning and Evaluation (MLE)
The STAG will regularly undertake MLE missions. Each project will be assessed at least twice during its life, and the Grantees are expected to cooperate with the MLE Team in providing ac- cess to the project sites and other information, as requested. In addition, the PMU will arrange a mid-term evaluation of project implementation.
3.8 Reporting
The Grantee shall make periodic progress and financial reports, Utilization Certificates (UCs), as outlined in the Sanction/ Agreement. These will be used for project monitoring and as a basis for grant disbursement on approval.
3.9 Audit
The NMHS may initiate an internal or external financial audit during and/ or after the comple- tion of project implementation.