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National Mission on Himalayan Studies

Implemented by the Ministry of Environment, Forest & Climate Change (MoEF&CC)
Nodal and Serving hub with G.B. Pant National Institute of Himalayan Environment & Sustainable Development

Small Grants Medium Grants Large Grants

GUIDELINES FOR LARGE GRANT (LG) PROJECTS



1 Eligibility Criteria for LG Projects
1.1 The value of Large Grant (LG) projects shall be more than INR 500 lakhs. A higher upper cap may be defined and approved by the STAG and NMHS based on the requirements of specific project proposals.
1.2 Ideally, the SG projects should be of 3 years duration.
1.3 Projects have to be in line with and complementary to the overall Vision, Mission, Goals, and Objectives of the NMHS and have clear relevance to the TAW and the strategic action plans of the participating states/countries.
1.4 The LG Projects must involve inter-state/ trans-boundary initiative(s) between at least two IHR states.
1.5 The proponents should have sound financial and operational structures and be able to provide and enlist significant co-financing and other tangible commitments from its partners. The co-financing in the form of either cash or in-kind contributions shall be equivalent to at least 20% of the total value of the project.
1.6 The proposals must explicitly integrate the three NMHS cross-cutting themes Climate Change, Gender Equality and Communications. In particular, proposals for regional projects should have a clear knowledge dissemination strategy, including mechanisms to take up the results and disseminate those in the multi- state context.
2. Operation of the Large Grants
2.1 Call for Applications
Maximum publicity is given to the call for applications through advertising in national/ local newspapers/ websites/ circulation amongst established networks/ display in public sites, etc. It is also proposed to obtain project proposals by organizing regional project evaluation workshops/meetings with the aim of providing equal opportunities for Institutions/individual experts from different parts of the Himalaya.
2.2 Submission of Applications
Proponents should submit a brief of the project proposal as a Concept Note in the prescribed format (Annex 3) along with a full proposal based on the format provided (Annex 4).
2.3 Administration, Oversight and Execution
The selected proponents will have to enter into an agreement with the PMU-NMHS. The LG Projects will be managed by the PMU-NMHS under the guidance of the STAG.
2.4 Design and Planning the Project
The proposal should be based on a clear problem identification following a comprehensive situation analysis, and should be presented following the prescribed formats. The short-listed proponents may also be asked to undertake training if required, in Project Cycle Management (PCM), organized by the NMHS to ensure that objectives and outcomes of the proposed project are clearly defined and presented following the NMHS standards and requirements.
2.5 LG Project Approval Process
The proposals received for funding through open advertisement shall be sent to the independent thematic experts/ thematic working group for peer review / external evaluation by the Institute. The Working Groups may also have co-opted experts as necessary. The recommendations of these appraisals will be used for further improvement of the proposals, as required.
The evaluation report of the experts/ thematic working groups in respect of project proposals received through open advertisement and report of the expert committee/ thematic working groups for the project proposals evaluated in the project evaluation workshops/ meetings shall be placed before the STAG, which may invite the project proponents for making presentation of the project before taking any decision. Recommended proposals, when endorsed by the STAG, will be approved by the Steering Committee. The PMU-NMHS will enter into a contract with the proponent.
2.6 Funding Pattern
It is proposed to release the total sanctioned amount for an approved pilot project/ study/ intervention in at least three instalments.
i) First Instalment - 40% advance payment along with adequate safeguards as applicable.
ii) Second Instalment – 50% on receipt of satisfactory Progress Report
iii) Third Instalment – 10% on receipt of satisfactory FTR, duly accepted by the competent authority.
2.7 Monitoring, Learning and Evaluation (MLE)
The NMHS shall arrange MLE missions at six-monthly intervals. The MLE team will comprise/ consist of the relevant STAG Member(s) and one PMU-NMHS/ CS-I Division representative. Additionally, the NMHS Secretariat may co-opt other national or international expert(s).
2.8 Reporting
The Grantee shall make periodic Progress and Financial Reports, Utilization Certificates (UCs), as outlined in the Sanction/ Agreement. These will be used for project monitoring and as a basis for grant disbursement on approval.
2.9 Audit
NMHS may initiate an internal or external financial audit during and/ or after completion of the project implementation.
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Last Updated on: 04.12.2018


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