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National Mission on Himalayan Studies

Implemented by the Ministry of Environment, Forest & Climate Change (MoEF&CC)
Nodal and Serving hub with G.B. Pant National Institute of Himalayan Environment & Sustainable Development

Small Grants Medium Grants Large Grants

GUIDELINES FOR MEDIUM GRANT (MG) PROJECTS



1 Eligibility Criteria for MG Projects
1.1 The value of Medium Grant (MG) projects shall be more than INR 50 lakhs and up to INR 500 lakhs.
1.2 Ideally, the SG projects should be of 3 years duration.
1.3 Development of the project proposal should be done in partnership with the local community. The proposal must show that the project (a) will not adversely affect the positions of various stakeholders; (b) seeks to harmonize with the needs, views, expertise and experience of local stakeholders and associates them with the management; and (c) is based, whenever possible, on a participatory approach.
1.4 The proponents are expected to provide co-financing from themselves or from partners in the form of either cash or in-kind contributions, equivalent to at least 10% of the total value of the project.
1.5 The proposals must explicitly integrate the three NMHS cross-cutting themes Climate Change, Gender Equality and Communications.
1.6 In general, purchase of capital assets is not allowed, unless it is justified as a vital and crucial tool for implementation of the project activities.
2. Organizational and Institutional Criteria
2.1 The MG is open to all sectors, including Ministries and Government Departments.
2.2 Two or more partners should be involved in the implementation of the proposed project, with the lead partner clearly indicated; the existing (or potential) working and communication arrangements between the partners should also be explained clearly.
2.3 The proposal should clearly indicate the involvement and roles and responsibilities, if any, of the key stakeholders, including the Government, wherever relevant or applicable.
3 Operation of the Medium Grants
3.1 Call for Applications
Maximum publicity is given to the call for applications through advertising in national/ local newspapers/ websites/ circulation amongst established networks/ display in public sites, etc. It is also proposed to obtain project proposals by organizing regional project evaluation workshops/ meetings with the aim of providing equal opportunities for institutions/individual experts from different parts of the Himalaya.
3.2 Submission of Applications
Proponents should submit a brief of the project proposal as a Concept Note in the prescribed format (Annex II.3) along with a full proposal based on the format provided (Annex II.4).
3.3 Administration, Oversight and Execution
The selected proponents will have to enter into an agreement with the PMU-NMHS. The projects will be managed by the PMU-NMHS for CS-I Division while implementation will be overseen under the guidance of the STAG.
3.4 Design and Planning of Proposals:
The proposal should be based on a clear problem identification following a comprehensive situation analysis, and should be presented in the prescribed formats. The short-listed proponents may also be asked to undertake training, if required, in Project Cycle Management (PCM), organized by the NMHS to ensure that objectives and outcomes of the proposed project are clearly defined and presented following the NMHS standards and requirements.
3.5 MG Project Approval Process
The proposals received for funding through open advertisement shall be sent to the independent thematic experts/ thematic working group for peer review / external evaluation by the Institute. The Working Groups may also co-opt experts as necessary. The recommendations of these appraisals will be used for further improvement of the proposals, if required.
The evaluation report of the experts/ thematic working group in respect of project proposals received through open advertisement and report of the expert committee/ thematic working groups for the project proposals evaluated in the project evaluation workshops/ meetings shall be placed before the STAG, which may invite the project proponents for making presentation of the project before taking any decision. Recommended proposals, when endorsed by the STAG, will be approved by the Steering Committee. The PMU-NMHS will enter into a contract with the proponent.
3.6 Funding Pattern
It is proposed to release the total sanctioned amount for an approved pilot project/ study/ intervention in at least three instalments.
i) First Instalment - 40% advance payment along with adequate safeguards as applicable
ii) Second Instalment – 50% on receipt of satisfactory Interim Report
iii) Third Instalment – 10% on receipt of satisfactory FTR, duly accepted by the competent authority
3.7 Monitoring, Learning and Evaluation (MLE)
The PMU-NMHS shall arrange MLE missions at six-monthly intervals. The MLE team will comprise/ consist of at least one STAG Member and one CS-I Division/ PMU representative. Additionally, CS-I Division may co-opt other national or international experts. In addition, the STAG shall undertake MLE missions in between those led by the NMHS. The Grantee is expected to assist the MLE missions by providing access to the project sites and other information, as requested.
3.8 Reporting
The Grantee shall make periodic progress and financial reports, Utilization Certificates (UCs), as outlined in the Sanction/ Agreement. These will be used for project monitoring and as a basis for grant disbursement on approval.
3.9 Audit
The NMHS may initiate an internal or external financial audit during and/ or after completion of the project implementation.
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Last Updated on: 15.06.2018